A Document management system (DMS) optimises the use of
documents within an organization independent of any publishing medium. It
provides an organization with the tools to create, manage, control, and
distribute electronic documents. In the context of an Electronic Document
Management Systems (EDMS), a document is essentially a file, an electronic,
digital container for information. A document may be a word processing file,
or it may be a graphic image, or any other discrete, identifiable
information unit that can exist within a computer system. A DMS tracks the
editorial history of each document and its relationships with other
documents. A variety of search and navigation methods are available to make
document retrieval easy. Highly structured and regulated content, such as
pharmaceutical documentation, is often managed in a DMS.
What Can Document Management Do For You?
First of all, document management is not for your documents, it's for your
users and your business objectives. Document Management puts you in control
of the knowledge institutionalised within your organization. Studies suggest
that 80 percent of a company's ‘knowledge’ is stored as non-structured data,
such as documents. A document management system is the means to impart
structure, organization, and accessibility to this knowledge store.
Document management is a broad discipline that offers a variety of services
and features that can be addressed within the following categories:
Full text retrieval
Access control (Check-in/Check-out)
Technologies such as imaging and workflow, which are closely
related to document management, are often lumped into the document
ITSthe1 has the know-how to evaluate your business requirements and provide
the right Document Management System to suit your needs.